How to Reduce Your Annual Printing Costs

16/10/2025

by printking.gr

How to Reduce Your Annual Printing Costs

Printing, whether at home or in the office, is a recurring expense that is often underestimated. Most people only consider the price of ink or toner, but the true Total Cost of Ownership (TCO) includes the printer itself, consumables, paper, maintenance, energy consumption, and above all — waste.
Below we’ll go step-by-step through how you can reduce your annual printing costs by up to 30%, by applying simple practices and choosing smart products from our e-shop.

Perform a Print Audit and Set Reduction Goals

The first step is to find out how much printing actually costs you.

Count the number of pages per month.
Check what percentage are color vs. black & white.
Calculate the Cost Per Page (CPP).

By setting goals (e.g. –20% paper, –25% color), you’ll see tangible results in your annual budget.

Choose the Right Printer: Laser or Inkjet?

The printer you use plays a key role:

Laser printers: Ideal for large volumes of black-and-white prints, with a lower CPP.
Inkjet printers: Cheaper to buy, but require more frequent ink replacement.
Multifunction printers (MFP): Combine printing, scanning, and copying in one device — less energy use & lower maintenance cost.

At PrintKing, you’ll find premium compatible toners for HP, Canon, and Brother, suitable for every printer type.

Settings that Save Ink & Toner

Simple configuration changes can save up to 20% on consumables:

Enable Draft/Eco mode for internal documents.
Set Grayscale/Black & White as the default.
Use ink-saving fonts (e.g. Garamond).
Print 2 pages per sheet.

Small adjustments like these translate into real annual savings.

Reduce Paper – Reduce Cost

Paper can account for 20–30% of printing costs.

Enable automatic duplex printing (double-sided).
Use Print Preview to avoid unnecessary pages.
Digitize documents (scan-to-email/drive) instead of printing.

Consumables That Cut Costs

Here’s where the biggest savings lie:

High-Yield / XL / XXL Toners → lower CPP, longer lifespan.
Premium Compatibles → same quality, much lower cost than OEM.
Multipacks & Bundles → buy more, save more.

Example: The Brother TN-2420 XXL Premium Toner (6,000 pages) from PrintKing significantly lowers your cost per page compared to the standard toner.

Apply Print Management Policies

Especially useful in offices with multiple users:

Set print quotas.
Enable rules (e.g. always duplex, B/W for internal docs).
Use management software that tracks print usage.

This reduces waste and gives you real-time cost control.

Maintenance and Proper Storage

Poor maintenance leads to damage and unnecessary expenses:

Clean your printer regularly.
Store toners in a cool, dry place.
Keep firmware updated.

Your consumables will perform at 100% for longer.

Energy: The Hidden Cost

A printer left on 24/7 consumes power for no reason.

Enable sleep mode.
Turn off the printer during non-working hours.

Over a year, these small actions save real money.

Smart PrintKing Products for Cost-Efficient Printing

PrintKing offers solutions for every need:

Brother TN-2420 Premium Toner (3,000 pages)
Brother TN-2420 XXL Premium Toner (6,000 pages) for maximum yield
Premium Compatible Toners for HP, Canon, Brother — with quality guarantee

With these, you can reduce annual printing costs without compromising quality.

Reducing printing costs doesn’t mean sacrificing quality. With the right settings, paper reduction, and smart consumable choices, you can save up to 30% per year.
Visit PrintKing today to find premium compatible and high-yield toners for your printer. Send us your monthly page count & printer model, and we’ll recommend the perfect solution.